Fayetteville-Manlius Schools > About Us > Required Notifications

Required Notifications

Index

Annual Fire Inspection Notification

Notice is hereby given that the annual inspection for 2018 of the Fayetteville-Manlius Central School District for fire hazards that might endanger the lives of students, teachers, and employees therein, has been completed and the report is available at the district office for inspection by all interested persons.

Annual Professional Performance Review (APPR)

New York State Education Law requires each classroom teacher and school principal to receive an annual professional performance review (APPR) that results in a composite effectiveness score and rating. All parents/guardians have the right to obtain the APPR quality ratings and composite effectiveness scores for their child’s current teacher(s) and principal(s) once they are available. To initiate this request, please contact your child’s principal in their corresponding school.

F-M’s NYSED-Approved APPR Plan

NYSUT Teacher Practice Rubric

Multidimensional Principal Performance Rubric

Asbestos Management Plan

As required by the EPA, the Fayetteville-Manlius Central School District has kept Asbestos Management Plans for the district. All district-owned facilities were inspected for asbestos and management plans were developed for each building according to requirements. Triennial re-inspections are conducted every three years.

All asbestos-containing materials in the school buildings are in good condition and the district will continue to manage them in place, as recommended by the accredited asbestos management planner in the district’s Inspection and Management Plan.

All custodial and maintenance staff have undergone two-hour Asbestos Awareness Training.

The summary report and management plan on the visual inspection are on file and available for public review from 8 a.m. to 4 p.m. in the ICC Building on Pride Lane behind F-M High School.

Questions concerning asbestos may be directed to Mr. Geoffry Brown, Asbestos Program Designee, ICC Building, 1 Pride Lane, Manlius, NY 13104.

Child Abuse Hotline

If you suspect a child is being abused or maltreated (neglected), report it by calling 1-800-342-3720, a toll-free 24-hour hotline operated by the New York State Office of Children and Family Services. If you believe a child is in immediate danger, call 911 or your local police department. Information about reporting child abuse and maltreatment (neglect) is available online at http://ocfs.ny.gov/main/cps/.

Data Security and Privacy Policy

New York State Education Law gives you the right to information about how the Fayetteville-Manlius School District is safeguarding student and staff data.

Review F-M’s Data Security and Privacy Policy.

ESSA-Funded Complaint Procedure

New York State Education Department has created a process for resolving complaints alleging that a local educational agency (LEA), grantee or NYSED has violated a law, rule, or regulation in the administration of any “covered Federal program” under the Elementary and Secondary Education Act (ESEA), as amended by the Every Student Succeeds Act (ESSA).

These procedures offer parents and other stakeholders a process to file complaints and allow for the timely resolution of such complaints. A complainant may include any of the following: parents, public agencies, and other individuals or organizations.

To learn more about these procedures and how to file a complaint, please visit the NYSED website.

Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age (“eligible students”) certain rights with respect to the student’s education records. The rights are:

  • The right to inspect and review the student’s education records with 45 days of the day of district receives a request for access. Parents or eligible students should submit to the school principal or Assistant Superintendent of Special Services a written request that identifies the record(s) they wish to inspect. The district official will make arrangements for access and notify the parent or eligible student to the time and place where the records may be inspected.
  • The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate. Parents or eligible students may ask the District to amend a record that they believe is inaccurate. They should write the school principal or Assistant Superintendent of Special Services, clearly identify the part of the record they want changed, and specify why it is inaccurate. If the district official decides not to amend the record as requested by the parent or eligible student, the District will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.
  • The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

a. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the district as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the District Board of Education; a person or company with whom the district has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another district official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

b. FERPA also authorizes the release of “directory information” without prior consent, unless the parent/guardian or eligible student (age 18 or older) requests, in writing, that directory information not be disclosed. The district considers the following information “directory information”:

  • Student’s name;
  • Student’s address;
  • Telephone number (s) and e-mail address(es);
  • Student’s date and place of birth;
  • Participation in officially recognized activities and sports;
  • Student’s weight and height for members of athletic teams;
  • Dates of attendance (“from and to” date of enrollment);
  • Student’s achievement awards or honors;
  • Date of graduation;
  • Student’s grade level; and
  • The most recent educational agency or institution attended.

Photographs and video/digital images are also considered to be “directory information” by the district. Videotapes, digital movies and or photographs may be shared with the public through, for example, public media outlets, the district newsletters, reports, web site and other district communications, unless the parent/guardian or eligible student requests, in writing, that videotapes, digital movies or photographs of the student not be publicized.

Two federal laws require the district to provide military recruiters and institutions of higher education, upon request, with three directory information categories of its secondary students: names, addresses and telephone numbers, unless parents or eligible student have advised the district that they do not want this information disclosed without their prior written consent. Those parents/guardians or eligible students who do not want directory information released and/or do not want videotapes or photographs published and/or do not want the limited release of directory information to military recruiters and/or institutions of higher education, must notify the district in writing regarding the desired limitations on release of directory information.

Written requests should be sent to: Amy Evans, Assistant Superintendent of Special Services, Fayetteville-Manlius School District, 8199 E. Seneca Turnpike, Manlius, NY 13104.

c. The district, as authorized by FERPA, discloses personally identifiable student information without consent to the schools, school systems or institutions of post secondary education in which a student seeks or intends to enroll or that are providing services to the student, upon receiving a request from any such institution. Parents/guardians or eligible students can receive a copy of all information disclosed upon request.

4. The right to file a complaint with the U.S. Department of Education concerning alleged failure by the Fayetteville-Manlius School District to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education 400 Maryland Avenue, SW Washington, D.C. 20202-4605.

Policy and procedures governing the particular matter covered by Family Educational Rights and Privacy Act of 1974 are available for inspection at the District Office.

Height and Weight Reporting

As part of a required school health examination, a student is weighed and his/her height is measured. These numbers are used to figure out the student’s body mass index or ‘BMI’. The BMI helps the doctor or nurse know if the student’s weight is in a healthy range or is too high or too low. Recent changes to the New York State Education Law require that BMI and weight status group be included as part of the student’s school health examination. A sample of school districts will be selected to take part in a survey by the New York State Department of Health. If Fayetteville-Manlius is selected to be part of the survey, we will be reporting to New York State Department of Health information about our students’ weight status groups. Only summary information is sent. No names and no information about individual students are sent. However, you may choose to have your child’s information excluded from this survey report.

The information sent to the New York State Department of Health will help health officials develop programs that make it easier for children to be healthier.

If you do not wish to have your child’s weight status group information included as part of the Health Department’s survey this year, please contact your child’s school nurse.

Information Security Breach and Notification Policy

Fayetteville-Manlius Board of Education Policy

Section 5000 – Non-Instructional/Business Operations; Code 5672

Adopted July 1, 2017

The school district values the protection of private information of individuals in accordance with applicable law and regulations. Further, the district is required to notify affected individuals when there has been or is reasonably believed to have been a compromise of the individual’s private information in compliance with the Information Security Breach and Notification Act and Board policy.

  1. “Private information” shall mean **personal information in combination with any one or more of the following data elements, when either the personal information or the data element is not encrypted or encrypted with an encryption key that has also been acquired: social security number; driver’s license number or non-driver identification card number; account number, credit or debit card number, in combination with any required security code, access code, or password which would permit access to an individual’s financial account. “Private information” does not include publicly available information that is lawfully made available to the general public from federal, state or local government records. ** “Personal information” shall mean any information concerning a person which, because of name, number, symbol, mark or other identifier, can be used to identify that person.
  2. “Breach of the security of the system” shall mean unauthorized acquisition or acquisition without valid authorization of computerized data which compromises the security, confidentiality, or integrity of personal information maintained by the district. Good faith acquisition of personal information by an employee or agent of the district for the purposes of the district is not a breach of the security of the system, provided that private information is not used or subject to unauthorized disclosure.

Determining if a Breach Has Occurred

In determining whether information has been acquired, or is reasonably believed to have been acquired, by an unauthorized person or person without valid authorization, the district may consider the following factors, among others:

  1. Indications that the information is in the physical possession or control of an unauthorized person, such as a lost or stolen computer or other device containing information; or
  2. Indications that the information has been downloaded or copied; or
  3. Indications that the information was used by an unauthorized person, such as fraudulent accounts opened or instances of identity theft reported;
  4. System failures.

Notification Requirements

  1. For any computerized data owned or licensed by the school district that includes private information, the district shall disclose any breach of the security of the system following discovery or notification of the breach to any New York state resident whose private information was, or is reasonably believed to have been, acquired by a person without valid authorization. The disclosure to affected individuals shall be made in the most expedient time possible and without unreasonable delay, consistent with the legitimate needs of law enforcement, or any measures necessary to determine the scope of the breach and restore the reasonable integrity of the data system. The district shall consult with the State Office of Information Technology Services to determine the scope of the breach and restoration measures.
  2. For any computerized data maintained by the district that includes private information which the district does not own, the district shall notify the owner or licensee of the information of any breach of the security of the system immediately following discovery, if the private information was, or is reasonably believed to have been, acquired by a person without valid authorization.

The notification requirement may be delayed if a law enforcement agency determines that such notification impedes a criminal investigation. The required notification shall be made after the law enforcement agency determines that such notification does not compromise the investigation.

Methods of Notification

The required notice shall be directly provided to the affected persons by one of the following methods:

  1. Written notice
  2. Electronic notice, provided that the person to whom notice is required has expressly consented to receiving the notice in electronic form; and a log of each such notification is kept by the district when notifying affected persons in electronic form. However, in no case shall the district require a person to consent to accepting such notice in electronic form as a condition of establishing any business relationship or engaging in any transaction; or
  3. Telephone notification, provided that a log of each such notification is kept by the district when notifying affected persons by phone.

Regardless of the method by which notice is provided, the notice shall include contact information for the notifying district and a description of the categories of information that were, or are reasonably believed to have been, acquired by a person without valid authorization, including specification of which of the elements of personal information and private information were, or are reasonably believed to have been, so acquired.

In the event that any New York state residents are to be notified, the district shall notify the New York State Attorney General (AG), the New York State Department of State, and the New York State Office of Information Technology Services as to the timing, content and distribution of the notices and approximate number of affected persons.

State Technology Law Sections 202 and 208

Parents’ Bill of Rights for Data Privacy and Security

Fayetteville-Manlius is committed to ensuring student privacy in accordance with local, state and federal regulations and district policies. To this end and pursuant to U.S. Department of Education (DOE) regulations (Education Law §2-d), the district is providing the following Parents’ Bill of Rights for Data Privacy and Security:

  • A student’s personally identifiable information cannot be sold or released for any commercial or marketing purposes.
  • Parents have the right to inspect and review the complete contents of their child’s education record, including any student data maintained by the Fayetteville-Manlius School District. This right of inspection of records is consistent with the federal Family Educational Rights and Privacy Act (FERPA). Under the more recently adopted regulations (Education Law §2-d), the rights of inspection are extended to include data, meaning parents have the right to inspect or receive copies of any data in their child’s educational record. The New York State Education Department (SED) will develop further policies and procedures related to these rights in the future.
  • State and federal laws protect the confidentiality of personally identifiable information and safeguards associated with industry standards and best practices, including but not limited to, encryption, firewalls and password protection, must be in place when data is stored or transferred.
  • A complete list of all student data elements collected by the state is available for public review in an Excel file at http://www.p12.nysed.gov/irs/sirs/documentation/NYSEDstudentData.xlsx.
  • Parents may also obtain a copy of this list by writing to the Office of Information & Reporting Services, New York State Education Department, Room 863 EBA, 89 Washington Avenue, Albany, N.Y.  12234.
  • Parents have the right to have complaints about possible breaches of student data addressed. Complaints should be directed to: Mary Coughlin, Assistant Superintendent for Instruction, Fayetteville-Manlius School District, 8199 E. Seneca Turnpike, Manlius, NY 13104. Complaints to SED should be directed to: Chief Privacy Officer, New York State Education Department, 89 Washington Avenue, Albany, NY 12234; the e-mail address is cpo@mail.nysed.gov.

Pesticide Neighbor Notification Law

The F-M School District utilizes an Integrated Pest Management Program in an attempt to eliminate pest hazards. Pesticides will only be used as a last resort. The district maintains a list of persons in parental relation, faculty and staff who wish to receive 48-hour prior written notification of certain pesticide applications.

Prior notification is not required if a school remains unoccupied for a continuous 72 hours following an application or for any of the following pesticide applications:

  • Anti-microbial products;
  • Non-volatile rodenticides in tamper resistant bait stations in areas inaccessible to children;
  • Non-volatile insecticidal baits in tamper resistant bait stations in areas inaccessible to children;
  • Silica gels and other non-volatile ready-to-use pastes, foams, or gels in areas inaccessible to children;
  • Boric acid and disodium octaborate tetrahydrate;
  • The application of EPA designated biopesticides;
  • The application of EPA designated exempt materials under 40CFR152.25;
  • The use of aerosol products with a directed spray in containers of 18 fluid ounces or less when used to protect individuals from an imminent threat from stinging and biting insects including venomous spiders, bees, wasps, and hornets.
  • In the event of an emergency application necessary to protect against an imminent threat to human health, a good faith effort will be made to supply written notification to those on the 48-hour prior notification list.

Request for pesticide application notification

If you would like to receive 48-hour prior notification of pesticide applications that are scheduled to occur in your school, please mail a letter to:
Mr. Russell McCarty, Superintendent of Buildings and Grounds, 100 Pride Lane, Manlius, NY 13104 or fax a letter to him at 518-692-1259. The letter should include your name, address, daytime phone number, home phone number, e-mail address and the school building(s) of interest. For more information, contact Mr. McCarty at 692-1250 or rmccarty@fmschools.org.

Protection of Pupil Rights Amendment

The Protection of Pupil Rights Amendment provides parents/guardians with certain rights regarding the conduct of surveys, collection and use of information for marketing purposes and certain physical exams. In particular, if a survey is funded in whole or part by the U.S. Department of Education, parents/guardians have the right to consent before students are required to complete a survey that asks about any of the following protected areas:

  • Political affiliations or beliefs of the student or student’s parents/guardians;
  • Mental or psychological problems of the student or student’s family;
  • Sexual behavior or attitudes;
  • Illegal, anti-social, self-incriminating or demeaning behavior;
  • Critical appraisals of others with whom respondents have close family relationships;
  • Legally recognized privileged relationships, such as with lawyers, doctors or ministers;
  • Religious practices, affiliations or beliefs of the student or student’s parent; or
  • Income, other than as required by law to determine program eligibility.

Parents/guardians will also receive a notice and an opportunity to opt students out of the following:

  • Any other survey that asks about the above protected areas;
  • Any non-emergency, invasive physical exam or screening required as a condition of attending school or school functions, with the exception of physical exams or screenings required or permitted by state law (e.g. hearing, vision or scoliosis); and
  • Activities involving collection, disclosure or use of personal information collected from students for marketing or to sell or otherwise distribute the information to others.

Parents/guardians have the right to inspect any surveys that ask about the above protected areas, as well as surveys created by third parties that are used to collect personal information from students for marketing purposes and instructional materials used as part of the curriculum.

The school district will directly notify parents/guardians of its student privacy policy at the start of each school year and after any substantive changes. Parents/guardians will also be provided with reasonable notification of specific activities or surveys covered by this policy and the ability to opt their child out of such activities.

These rights transfer from the parents/guardians to their child who is at least 18 years old or an emancipated minor.

Anyone who believes their rights have been violated may file a complaint with: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, D.C. 20202.

Release of Student Directory Information

Student directory information (defined as name, grade, school, town of residence, photograph, participation in activities and/or sports, and any honors or awards received) may be released for publicity purposes to the media or other organizations and/or used in school district publications or on the official district website. Parents/guardians who object to the release of their child’s directory information should notify in writing both the superintendent of schools and their child’s building principal within 14 days of the start of each school year.

Right to Know Notification

As a parent of a student in the Fayetteville-Manlius Central School District, you have the right to know the professional qualifications of the classroom teacher(s) who instruct your child. Federal law allows you to ask certain information about your child’s classroom teacher(s) and requires us to give you this information in a timely manner if you ask for it.

Specifically, you have the right to ask for the following information about each of your child’s classroom teacher(s):

  • Whether the NYS Education Department has licensed or qualified the teacher for the grades and subjects he or she teaches.
  • Whether the NYS Education Department has decided that the teacher can teach in the classroom without being licensed or qualified under state regulation because of special circumstances.
  • The teacher’s college major and whether the teacher has any advanced degrees and, if so, the subject of the degree.
  • Whether any paraprofessionals provide service to your child and, if they do, their qualifications.

School District Safety Plan

Fayetteville-Manlius School District maintains a public School District Safety Plan and confidential building-level School Safety Plans, in accordance with New York state’s Safe Schools Against Violence in Education (S.A.V.E.) Law. A district safety team annually reviews the district-level safety plan, and school safety teams annually review the confidential school-level safety plans.

Third-Party Vendors: Contracts and Supplemental Information

Learn more about the vendors the district works with:

Who to Contact for Data Security and Privacy Questions

If at any time the district learns that student and/or teacher/principal data has been compromised, parents and guardians will be notified, and the data breach will be reported to the state Education Department.

Parents who have concerns or complaints about data privacy or security may file a complaint by contacting Laurel Chiesa, F-M’s data protection officer, at 315-692-1290 or lchiesa@fmschools.org.